Digital Transformation through Student Management Information System

Fauzia Irfieh / Postgraduate Student Class Reg. III-D UIN Sunan Gunung Djati Bandung

 

Introduction

The rapid development of information technology in the last two decades has presented a real phenomenon that we can see in schools and madrasah. Nowadays, the admission of new students (PPDB) is done online, the recording of digital-based attendance, and the reporting of student data is directly connected to national systems such as Dapodik and EMIS. This phenomenon indicates that school management can no longer be separated from the use of technology. However, behind this progress, there are still schools that rely on manual systems. Student data is stored in paper files, reports are often late, and recording errors are still common.

From this condition, the assumption arises that the success of educational institutions is largely determined by their ability to manage student information quickly, accurately and in an integrated manner. There is a gap between the demands of digitalisation of education and the readiness of schools to adopt management information systems. Problems that often arise include limited infrastructure, lack of operators who understand technology, and weak awareness of the importance of data as a basis for decision-making. The purpose of this essay is to explain the important role of Student Management Information System (SIMKES), its scope and benefits, as well as a relevant development model for schools to improve the quality of education services in the digital era.

Concept of SIMKES

Student Management Information System (SIMKES) is an integration of human resources and information technology to manage student data from admission to graduation. SIMKES is not just an administrative tool, but a strategic instrument to develop students' potential academically, socially and emotionally. The principle is to provide accurate, relevant, and timely information to support planning, organising, and controlling student activities. Thus, SIMKES comes as a solution to make schools more orderly, efficient, and accountable in carrying out their functions.

Scope and Tasks of SIMKES

The scope of SIMKES covers the entire student journey at school. The process starts from student planning, then continues with the admission of new students through registration, selection, and orientation. Once accepted, students are placed in classes according to academic policies. Furthermore, SIMKES organises curricular and extracurricular coaching, records attendance and achievement data, and determines grade promotion, specialisation, and graduation. In the final stage, SIMKES also records alumni data to keep in touch with the school. Operationally, the student affairs department is responsible for fostering the student council, managing the UKS, assisting with discipline, proposing scholarships, and compiling periodic reports. All of this shows that SIMKES plays an important role in guarding students from entry to becoming alumni.

SIMKES Utilisation and Results

The utilisation of information technology in SIMKES has many positive impacts. Administrative work becomes faster, allowing teachers to focus on learning. Parents also have easy access to their children's information through a transparent system. The tangible result of SIMKES is the storage and processing of student data that is neater, valid, and easy to analyse. In addition, SIMKES supports school accreditation needs as it is able to provide complete reports. Integration with the digital attendance system, online library, payment management, and student-parent communication portal make SIMKES a strategic tool to improve the quality of education while building a positive image of the school.

SIMKES Development Model

The development of SIMKES is done in stages. The initial stage is usually the digitisation of PPDB, where the entire registration, verification and selection process is done online with a web-based system. The next stage is the development of an integrated post-PPDB system that covers academics, finance, student affairs, library and alumni. At this stage, SIMKES is equipped with additional features such as fingerprint attendance, barcode, and SMS gateway that allows parents to monitor their children's progress in real time. To maintain the sustainability of the system, a clear division of roles is needed between the person in charge, the coordinator, and the administrator. With this model, SIMKES is not just an administrative tool, but the main instrument for improving the quality of education services and preparing schools for globalisation.

Digital transformation in education cannot be delayed. Student Management Information System (SIMKES) is the answer to schools' needs in managing accurate, fast, and integrated data. With consistent implementation, SIMKES will improve efficiency, transparency and quality of education services, while preparing schools to face the challenges of the times.

 

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*) This article is excerpted from the Teaching Module of the Education Management Information System Part-5 Postgraduate Course at UIN SGD Bandung, MPI Class 3-D, Lecturer Prof. Rusdiana. https://digilib.uinsgd.ac.id/45430/