Optimization of Student Management Information System (SIMKES) for Educational Efficiency
Ikfina Nurul Izzah / 2249100011 / Postgraduate Student, Master's Program, Class Reg. III-A, UIN Sunan Gunung Djati Bandung
In the digital era, educational institutions face challenges in managing increasingly complex student data. Many schools still rely on manual processes that are time-consuming, error-prone, and slow down decision-making. Yet, speed of information and work efficiency are essential needs in modern education. Without the use of technology, student services will inevitably be hampered. Therefore, the presence of a Student Management Information System (SIMKES) provides an effective solution that meets schools' needs, simplifies administration, and supports the achievement of educational goals.
First, the concept of SIMKES emphasizes that this system combines people and technology to manage student data from admission to graduation. Its main purpose is to regulate student activities so that learning runs in an orderly, structured, and smooth manner while optimizing students' potential. The guiding principle is timely information delivery for management, with an emphasis on rules, education, unity, and student independence.
Second, the scope and tasks of SIMKES cover the entire student journey in school. This includes planning admissions, registration, selection, class placement, student development through curricular and extracurricular activities, recording and reporting student progress, class promotion evaluation, and managing graduation and alumni data. Through this, schools can comprehensively monitor students' conditions and provide services that meet their needs.
Third, the use of information technology in SIMKES brings multiple positive impacts. The system enhances school performance, saves time and resources, improves communication, and strengthens student development. Furthermore, the information provided is faster, more accurate, and easily accessible. Its development is expected to simplify school processes such as performance analysis, management of academic and non-academic data, library operations, reporting, and supporting strategic decision-making in education.
Fourth, the development model of SIMKES consists of several programs. At the stage of new student admission (PSB/PPDB), the web-based system facilitates data input, supports multiuser access, print-verification, and integrated computer networks. The requirements and schemes of PPDB are supported by a server, xampp, client networks, and ranking features to determine student acceptance officially. Furthermore, the integrated SIM after PPDB expands to cover academic, financial, staffing, library, attendance, and SMS Gateway management. All of this aims to make school operations more efficient and improve services for both students and parents.
Therefore, the Student Management Information System is the solution for schools seeking to improve administrative efficiency, strengthen communication, and support data-driven decision-making. With proper implementation, schools can manage the entire student cycle, from admission to alumni, within a single web-based integrated system. Ultimately, education becomes more effective, transparent, and sustainable.
This article is summarized from the teaching module of the Educational Management Information System Part 5 course by Prof. Dr. A. Rusdiana, M.M.
